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South San Francisco, CA

Facilities Coordinator - Contractor

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Position description

Counsyl is looking for a dynamic Facilities Coordinator to add to our incredible team. We are a rapidly growing organization and are looking for an “on-the-ground” coordinator who will work with everyone in the company to implement and maintain a safe, healthy and fun work environment.

**This is a contract position**

What you'll do

  • Maintain all facility systems, equipment and assets in good working order to ensure optimal function and condition
  • Assist with the completion of scheduled preventive maintenance activities and unscheduled repairs /upgrades to mechanical, electrical, pneumatic and plumbing systems and equipment in a timely manner
  • Support operational uptime for all HVAC, utilities, equipment and fire life safety systems
  • Assist with a variety of service, maintenance and repair work to support the successful operation and continual upkeep of the site, including painting, event set up, minor office reconfigurations, and equipment assembly / installations
  • Perform daily rounds of building, grounds and equipment per work instructions
  • Identifies health and safety hazards, maintenance and repair issues, and takes appropriate action to remedy findings including prompt notification to management
  • Assist with 24/7 response to critical equipment and utilities alarms- Hours will vary and may require work done nights and weekend
  • Provide interface and escort to outside contracted service providers
  • Assist with space planning activities including headcount projection requirements, seating map and enterprise space planning system (FM) updates, and customer interface support
  • Assist with site security including providing backup support to site security/receptionist role, as required
  • Maintain facilities files including drawings, permits, certificates and maintenance records to ensure compliance
  • Support scheduling and coordination of PM work orders including administering and monitoring planned and unplanned work order activity as well as conference room setup, as required
  • Order and maintain inventory of general office and kitchen supplies
  • Assist with catering and food vendor management
  • Track and reconciles departmental invoices and payments
  • Support the capital and expense forecasting process
  • Submit PO’s, new vendor submission documents or current vendor revisions to Finance
  • May serve as a Facilities site representative during interactions with cross functional groups, as required.
  • Regularly review, prioritize, coordinate and promptly respond to work orders and service requests.
  • Provide support on facilities-related issues. Interface with customers to ensure all expectations are being met
  • Maintain a positive relationship with all the members of the Facilities department and our site customers while promoting a positive team environment.
  • Maintains compliance with corporate, safety, security and regulatory policies.

About you

  • At least 1-2 years of Facilities experience, preferably in a laboratory or biotech setting
  • General understanding of building systems including life-safety, lighting, mechanical, electrical, and plumbing
  • Basic knowledge of critical utility systems such as HVAC, compressed air, vacuum, RO/DI water, compressed gas and emergency power systems
  • Familiarity with the operation and troubleshooting of incubators, refrigerators, freezers, cold rooms, and various lab equipment
  • Awareness of facility management systems such as CMMS (Computerized Maintenance Management Systems), BMS (Building Management Systems) and Security access control /camera systems
  • Familiarity with coordinating outside contractors in support of facility operations and maintenanceAbility to work “On Call”, overtime, off schedule and weekend hours to provide site operational support
  • Moderate written and strong verbal communication skills. Relatively proficient at writing well-formulated emails and notifications. Ability to effectively communicate with employees, contractors and vendors.
  • Some experience with technical writing and document development / generation
  • Strong interpersonal skills with experience dealing with a diverse workforce
  • Strong computer skills in Microsoft Office Suite – Word, Excel, PowerPoint and Outlook, and the aptitude to learn new software, such as enterprise business, building management, security, space planning and maintenance management systemsSelf-starter who is able to work independently with minimal supervision
  • Ability to organize assigned tasks in a fast-paced environment and reprioritize as needed
  • Effective time management and logical decision-making ability
  • Basic knowledge of building codes, NEC, NFPA, OSHA and other basic safety training
  • General understanding of accounting principles. Experience with departmental budget management
  • Familiarity with Environmental, Health and Safety requirements in an administrative office environment

About Counsyl

Counsyl is a health technology company that offers DNA screening for diseases that can impact men, women and their children. The Counsyl philosophy is simple: screen for diseases where advanced knowledge makes a difference in health outcomes, whether it’s changing a behavior, pursuing preventative measures, or simply preparing for what lies ahead.

The Counsyl team includes an accomplished group of problem-solvers — top engineers, scientists, and designers — who are taking the lead on building the modern clinical laboratory. Scientific rigor, custom robotics, and software are at the heart of every Counsyl product, resulting in better, faster and more affordable screens that are broadly accessible. Beyond the laboratory, Counsyl offers doctors and patients a technology platform for results delivery in real time, with on-demand access to board-certified genetic counselors.

Counsyl has screened more than 750,000 patients and served more than 10,000 health care professionals in its CLIA-certified, CAP-accredited and NYS CLEP-permitted clinical laboratory. The company has raised a total of $102 million and is privately backed by Pilot Growth Equity, Goldman Sachs Asset Management, Founders Fund, Felicis Ventures, David Drummond, and other high profile investors.

Interview process

Counsyl is driven by some of the brightest people in the industry. Our interview process is geared to ensure that we continue to hire the very best. We are an equal opportunity employer and value diversity at our company.

Our interview process is composed of practical and situational interviews in a series of settings spanning Skype, practical exams, and in-person meetings. Our goal is to gauge both your ability to succeed in the first 90 days as well as your capacity to scale with us as we grow.

Why Counsyl?

Throughout it all, we are looking to understand why you are driven to be a part of our company. Specifically, we want to know how you identify with our mission and will contribute to our team.

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Counsyl has renamed its products effective July 19, 2017. The Family Prep Screen is now the Foresight Carrier Screen. The Informed Pregnancy Screen is now the Prelude Prenatal Screen. The Inherited Cancer Screen is now the Reliant Cancer Screen.

The new names now appear on all communications from Counsyl. If you have any questions, please contact Counsyl directly.

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